Project Coordinator - Office Administrator | ZhenHub

This job has expired.

Large screen shot 2017 02 01 at 15.48.41


Project Coordinator - Office Administrator Wanted

Full time

Hong Kong

Strategy & Planning

starting date : 2017-08-14

ZhenHub can not provide a visa.


Project Coordinator - Office Administration

 ZhenHub’s mission is to sustainably connect the world through technology and logistics. Through our global platform of warehouses and fulfilment centers, we’re building a company that will help millions of businesses reach customers from all 4 corners of the world. Whether we are creating new products or helping a small business expand its reach, people at ZhenHub are builders at heart.

 This position will be part of the Global Excellence Team directly responsible for ensuring the seamless operation of our global offices and the administrative needs are met. This role will report directly to the company’s leadership team on all office projects. Success in this position requires exceptional multi-tasking, attention to detail, relationship management and customer experience; the ability to thrive in a dynamic, team-focused environment and a passion for helping others achieve results. This position is full-time and located in our Hong Kong office.


  • Be attuned to the specific needs of team’s culture, identify root causes of engagement issues, and collaborate with the management and HR team to address them.
  • Oversee calendar including adding, cancelling and editing meeting requests, as well as ensuring timing and logistical details are in place.
  • Plan and coordinate external facing meetings, which may include cross functional teams and outside vendors.
  • Support the local senior management team with day-to-day initiatives and administrative needs.
  • Providing accounting and book-keeping activities.
  • Data-entry and data analysis.
  • Work on all office management needs, including office supply ordering.
  • Organize internal and external office events, team trips, meetings and outings including vendor selection and negotiation.
  • Facilitate the new employee on-boarding process on a global level.
  • Working on the logistics for any conventions, key note speeches or industry events.
  • Planning community events for small focused groups.

Minimum Qualifications

  • At least 2 years of senior team level support experience or as executive assistant, office manager, or similar.
  • Attention to Detail. Executing with accuracy and efficiency.
  • Strong communication skills and ability to interact with internal and external partners.
  • Work well under pressure in a fast paced environment. Experience in startup/tech environment preferred.
  • Fantastic organizational skills and great follow through on tasks.
  • High energy, enthusiasm and professionalism.
  • A high bar across the board - from your own contributions to the people you work with to the products you work on.
  • Demonstrated ability to work and collaborate within a high-performing team.

To apply, please email your resume and cover letter to careers(a)


Equity part is negotiable.

Salary range / month :  none

WHubber factors

Startups have different perks to offer to talent. Here is their allocation of 100 points.

Flexible Role and Responsibility

Impact on Society


Flexible hours

Flexible location

Created on: 2017/08/08

This job has expired.

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